Are you tired of people telling you what they can and can’t, should or shouldn’t do for your wedding? I get it. Everyone has a different opinion and it’s so much information. I’m not here to pile on more subjective babble. Instead I invite you to learn from the mistakes we’ve seen other couples make. From these mistakes you can choose to do things differently for your sanity and for the sake of your event.
Instead of – Overwhelming yourself & your squad with tasks & responsibilities
Do this – Hire experienced pros & do as much as possible in advance
Tired, stressed and rushed are not badges of honor anyone should wear on their wedding day. To be fully present and focused on the purpose of the day, you can’t do everything yourself. It also isn’t fair to delegate too many tasks to family and friends. If you do plan to take on a few task yourself be sure to do as much as possible in advance and allot more than enough time on the day of the event. Everything takes longer than you think it will and last minute challenges may pop up.
Instead of – Being surprised or disappointed by a vendor
Do this – Vet vendors well before booking & read contracts thoroughly
You can’t hire just anyone to contribute to your wedding. You have to do your due diligence to find wedding vendors you like and trust. Read client reviews, ask questions, look at their past work, get quotes and compare vendors on more than just price. Before booking any vendor make sure you know exactly what they will and won’t be doing/providing and read their contract completely. Don’t make any assumptions. It is also really helpful when you communicate details and promptly respond to vendors throughout the planning process. If you have a preference about something, let it be known in advance. It can be difficult or impossible to fix an issue the day of your event.
Instead of – Overspending on everything
Do this – Focus spending on the things that matter most to you
It is easy to want the best of everything for your wedding, but that may be not practical. Instead, split up your budget based on what you and your guests care about most. For example, spend money on an awesome photographer if photos are really important to you and spend as little as possible on the cake that you don’t care about. You may even choose to eliminate certain things all together like programs and favors. To make the most of your budget, consider creating memorable moments of wow for your guests instead of spreading your budget thin on everything. That may look like a stunning welcome table display, a floral photo backdrop, a cute ice cream truck or any other focal experience.
Instead of – Complicating things with too much stuff
Do this – Less is more; keep things simple
Your wedding isn’t about the decorations or details. It is about the celebration and experience. Having more stuff at your event doesn’t make it better, it just makes it harder to setup and cleanup. Every item for your wedding must be purchased, packaged, transported, setup, cleaned up, packaged, transported again or disposed of. When you consider adding something to your event design think about whether the expense and effort to have that item is worth the impact it will have on the event. Does it serve a purpose? If the answer is no, then forget about it. Don’t feel like you have to decorate every inch of your venue.
Instead of – Focusing completely on aesthetics
Do this – Consider logistics & function in every decision
Behind-the-scenes logistics may be the least exciting part of wedding planning, but can absolutely make or break an event. Timelines, floor plans, task lists and realistic event design are the keys to a smooth event. Even if something looks really great it may not function in reality. The scale, flow and function of everything become important when trying to meet the demands of a large group of people. Let’s breakdown just a few logistical questions for bar service as an example. Where does it make sense for the bar to be setup? Who is setting up & cleaning up the bar and when? How many bartenders are needed? Who is providing the alcohol, cups, mixers, ice, coolers, etc. and how much of each is needed? The answers to these questions are more about function and flow than aesthetics, but without thought your bar may be a mess.
Instead of – Ignoring potential weather complications
Do this – Figure out a plan in advance for rain, wind, heat, cold, etc.
I am all for optimism, but I’m also all for preparedness. That’s why is it best to plan for the worst and hope for the best when it comes to weather. Have a plan, in advance, for inclement weather and don’t hesitate to enact that plan. Your alternate plan may include changes to the setup and timeline. You may even want to add items that will make your guests more comfortable like heaters, umbrellas, fans or a hydration station. With clear directions your team can make the most of the situation. You can also take extra precautions with decorations you plan to use outside. Choose durable materials and sturdy structures. Be ready to anchor or weight down all decor somehow. If you and your vendors are prepared, flexible and adaptable, your event will be amazing no matter what Mother Nature throws at you.